Introduction
This unified Privacy Policy explains how Sarhad Global School & Junior College (“we”, “our”, “us”) collects, uses, and safeguards personal information across our Website and Android Mobile App listed on Google Play (together, the “Services”). By using the Services, you agree to this Policy.
Scope & Who We Are
Website
Public site pages, portals for students/parents/staff, and online forms that link to this Policy.
Mobile App (Android)
Google Play–listed App used by students, parents/guardians, teachers, and staff.
Controller
Sarhad Global School & Junior College
CV9H+QF, Yewalewadi, Pune 411046, Maharashtra, India
Contact
Phone: +91 98606 92425
Email: support@sarhadglobalschool.education
Platforms: Website vs Mobile App
Use the tabs to quickly highlight Website-only vs Mobile App–only sections. Core school operations apply to both.
Information We Collect
1) Information you provide
- Student details (name, DOB, photo, class/division, academic records)
- Parent/guardian details (name, relation, phone, email, address)
- Admissions, fees/billing info; submitted documents/forms
- Support requests, feedback, consents
2) Information collected automatically
- Device & app metadata (model, OS/app version), crash logs (App)
- IP address, approximate location (city-level), usage analytics
- Cookies and similar identifiers (Website)
3) Information from permitted sources
- Institution systems (attendance, timetable, assignments, assessments)
- Regulatory/board verifications as required by law
Children’s data: Processed with higher safeguards and, where applicable, with parental/guardian consent.
How We Use Data
- Academic delivery: admissions, enrolment, attendance, assessments, certificates
- Communications: notices, schedules, events, emergency alerts
- Operations: timetables, assignments, classroom tools, portals
- Security & integrity: fraud/misuse detection, troubleshooting, audits
- Legal compliance: board/university reporting, statutory records
- Quality improvements: performance analytics and app stability
Legal Bases (DPDP Act 2023 / analogous GDPR concepts)
- Consent (including parental/guardian consent for children)
- Performance of contract (education and related services)
- Legal obligation (regulatory/board requirements)
- Legitimate interests (security, service improvement)
Children’s Privacy
In India, children are individuals under 18. We collect and process children’s personal data with appropriate safeguards and, where applicable, verifiable parental/guardian consent. Parents/guardians may review, correct, or request deletion of their child’s information subject to academic/legal retention needs.
Mobile App: Permissions Mobile App
The App may request some Android permissions strictly to enable features:
| Permission | Purpose | Required? |
|---|---|---|
| Camera | Capture classroom/assignment photos; ID verification | Only when used |
| Photos/Media/Files (Storage) | Select or upload assignments/documents | Only when used |
| Notifications | Academic alerts, timetable changes, reminders | Optional |
| Internet/Network | Sync with school systems | Yes |
| Approx. Location | Transport/attendance features (if implemented) | Optional |
Mobile App: SDKs & Analytics Mobile App
We use only the SDKs required to provide core functionality and app stability.
Typical SDKs
- Google Play Services – device integrity and core services
- Firebase Analytics / Crashlytics – app performance & crash diagnostics
Data Retention
We retain personal data for as long as necessary for educational, operational, and legal purposes, and then securely delete or anonymize it in line with academic and statutory requirements.
Security
- Encryption in transit (HTTPS/TLS) and restricted, role-based access
- Server hardening, vulnerability mitigation, and monitoring
- Authentication and session protections for portals and the App
No method of transmission or storage is 100% secure, but we use industry-standard safeguards to protect your data.
Your Rights & Choices
Under the DPDP Act 2023 (and analogous rights), users and parents/guardians of children can:
- Request access to their data
- Request correction/updates to inaccurate data
- Withdraw consent where processing relies on consent
- Request deletion, subject to academic/legal retention needs
- Opt out of non-essential communications
To exercise these rights, see Contact & Grievance Officer.
Google Play: Data Safety Summary Mobile App
Use this mapping when filling the Play Console’s Data Safety form. Edit to match your actual implementation.
| Category | Collected? | Shared? | Purpose | Retention |
|---|---|---|---|---|
| Personal info (name, contact) | Yes | No | Account, communication | While account active / legal |
| Photos/Media (uploads) | Yes | No | Assignments, ID | Academic/legal |
| App activity & diagnostics | Yes | No | App performance, crash logs | Operational |
| Location (approx.) | If feature used | No | Transport/attendance | Operational |
| Device identifiers | Yes (SDK) | No | Security, analytics | Operational |
International Transfers
If data is processed or stored outside India, we implement appropriate safeguards and contractual protections with service providers.
Changes to This Policy
We may update this Policy from time to time. Material changes will be notified via the App/Website or direct communication where appropriate.
Contact & Grievance Officer
For children’s data, we may request verification to confirm parent/guardian status.